The International Panel of Parliamentarians for Freedom of Religion or Belief (IPPFoRB) is hosted and administered by the Norwegian Helsinki Committee (NHC) in Oslo, Norway. An important part of IPPFoRB secretarial functions are organized as a project by the NHC.
APHR is a registered Civil Society Organization (CSOs) in Indonesia but focusing its work on human rights and democracy in Southeast Asia region. APHR’s directions are guided and decided by its Board Members and its secretariat functions are run by the APHR Secretariat members.
IPPFoRB and APHR are committed to protecting any personal information we obtain about you and always process your data with greatest care in a lawful, fair and transparent manner for specified purposes described below.
In this privacy package we will describe what information both IPPFoRB and APHR collect, why we collect it, how it is protected and used and the circumstances under which it may be deleted or disclosed, as well as the right to consent to the use of this data.
1. WHO WE ARE
The International Panel of Parliamentarians for Freedom of Religion or Belief (IPPFoRB) is a global network of parliamentarians and legislators from around the work committed to combating religious persecution and advancing freedom of religion or belief, as defined in Article 18 of the UN Universal Declaration of Human Rights.
The ASEAN Parliamentarians for Human Rights (APHR) is a non-profit organization comprised of current and former members of parliament from the region’s countries. Created by parliamentarians for parliamentarians, APHR exists to empower the region’s legislators to promote and protect democracy, human rights, and equitable and sustainable development in the ASEAN region. Through a variety of programs and advocacy initiatives, APHR seeks to ensure that lawmakers are integrated into movements for change throughout Southeast Asia and beyond, advancing an alternative regional approach to tackling a diverse set of political and human rights challenges. APHR and its members are committed to advocating for change, building transnational networks, and supporting civil society to create a more inclusive ASEAN region that lives up to its people-centered mantra.
Our registered and effective address is:
Address for IPPFoRB
Kirkegata 5, N-0153, Oslo, Norway
Address for APHR
Aliansi Parlemen untuk Hak Asasi Manusia (APHR)
GoWork - Coworking and Office Space, 9th floor
Chubb Square, Jl. M.H. Thamrin No.10, RT.14/RW.20, Kb. Melati, Jakarta, Kota Jakarta Pusat, Daerah Khusus Ibukota Jakarta 10230, Indonesia
3. INFORMATION WE COLLECT AND USE
We cannot develop meaningful connections and cooperation with you and thus promote freedom of religion or belief globally with gathering some information about you, such as basic profile details. We also collect information generated as you use our services, for example access logs, as well as information from third parties.
To ensure safety of your data, we register collected information in our GDPR-compliant database. Afterwards, we analyse and use this information to get in touch with you. We never share your personal details with others without obtaining prior permission from you.
In line with Article 5 of the GDPR, we only collect relevant, accurate and limited information about you and try to keep it up to date.
Information You Provide to Us:
When you contact IPPFoRB and APHR, sign up for any online content, such as newsletters, call, email or write to IPPFoRB and APHR, engage with the IPPFoRB and APHR verbally, via online media channels or business cards, we may receive and retain personal information about you. You may also provide us information when you respond to our surveys.
This data can consist of personal information such as your name, designations, email address, postal address, IP address, telephone or mobile number.
Beside the basic information as described above, all our members are free to choose whether they wish to share with us “special categories of personal data” (such as information relating to religious affiliation and/or political opinions). The special personal data is solely collected directly from you. We do not accept or process any special personal data shared by third parties.
Information We Collect Automatically:
We collect some information automatically using cookies and other technologies described below:
Cookies are small pieces of data that websites store on a device. Cookies can improve our and your browsing experience because they help websites remember preferences and understand how people use different features.
The storage of information and processing of information from cookies is not permitted unless you have been informed and have consented to the cookie banner. You will always have the possibility to decide whether you permit us to use such cookies.
When you visit www.forb-asia.org, we employ Google analytics to analyze your use of the website. The purpose of this is to develop statistics that are used to improve and further develop our information services on the site. Examples of what the statistics provide are how many people visit different pages, how long the visit lasts, which websites users come from, and which browsers they are using.
The information is processed in an unidentified and aggregated form. Unidentified means that we cannot trace the information we collect back to the individual user. In addition, IP addresses are processed at aggregated level, that is, all data is merged into a group and not processed individually.
By conducting the following analysis, we collect personal information such as your name and email address.
You can anytime unsubscribe from our emails by contacting us directly.
Information we receive from others:
In addition to the information you provide us directly, we may receive information about you from others, including:
Our Members and the members of APHR and IPPFoRB Secretariats:
Our members and Secretariats’ members might suggest you as a prospective member of the IPPFoRB and/or APHR network. They might share information about you such as your name, email, telephone or mobile number and occupation. We never accept or process any sensitive personal data shared by third parties.
4. HOW WE USE YOUR PERSONAL INFORMATION?
The basic information described above is an essential source for IPPFoRB and APHR to fulfil its goals and objectives.
The main goal of IPPFoRB and APHR with this Toolkit is to promote freedom of religion or belief worldwide by involving as many actors as possible.
In line with the main interest, the IPPFoRB aims to:
Promote freedom of religion or belief for all persons through their work and respective institutions;
Enhance global cooperation by endeavoring to work across geographical, political, and religious lines;
Undertake efforts to jointly promote freedom of religion or belief, share information, and mobilize effective responses.
Meanwhile, APHR’s mission is to seek to create an ASEAN region that allows space for people to live in dignity and free from all forms of discrimination and violence, where human rights is at the centre of development, and strong national and regional institutions exist that are transparent and accountable to the people.
We only process your information for specific purposes as required under Article 5 (b) of the GDPR. Namely, we process information to:
1. Communicate with you:
Provide you with resources, institutional expertise, updates, audio-visual posts, pictures, news regarding status of freedom of religion or belief in Asia;
Send you APHR newsletters or any future publication of FoRB in Asia.
2. Improve our services:
Analyse and improve the activities and content offered by the site and to provide you with the most user-friendly navigation experience;
Monitor and analyse trends and better understand how users interact with our Services, which helps us improve our Services and make them easier to use.
3. Register memberships with Southeast Asia Parliamentarians for Freedom of Religion or Belief (SEAPFORB) and APHR.
4. Register interests to participate in our events.
5. LEGAL BASIS OF PROCESSING
The GDPR requires us to have a legal justification to process your personal information.
A. GENERAL PERSONAL DATA
We process your personal information depending on the type of data and the type of processing for the purposes set above when:
1. We have a Legitimate Interest
2. We have your Consent
3. We have Legal Obligations
4. Protecting you and others
5. Perform a task in Public interest
B. SPECIAL CATEGORIES OF PERSONAL DATA
Some information you share with us directly may constitute “special categories of personal data” (such as information relating to religious affiliation and/or political opinions). IPPFoRB and APHR does not request sharing of such category of data (it is always voluntary) and we will only process such data when:
We have your explicit consent; or
The processing relates to personal data which is manifestly made public by you; or
The processing is carried out during our legitimate activities and only relates to members (or former members) or others with whom we are in regular contact in connection with our purposes; or
The processing is necessary to protect your vital interests, or those of others; or
The processing is necessary for the establishment, exercise or defence of legal claims; or
The processing is necessary to comply with legal obligations we are subject to; or
The processing is necessary for reasons of substantial public interest.
We take appropriate security measures to ensure that we keep your information secure, accurate and up to date.
We use SSL encryption to secure transfers of your data and our email communications. Most webmail services support this, and your e-mail communication with us will be secured. However, we ask that you do not send sensitive personal information or confidential information by email.
6. HOW WE TREAT YOUR PERSONAL INFORMATION
We will not, under any circumstances, share or sell your personal data with any third party.
Your data will only be shared with external parties – “data processors” such as our service providers, associated organisations and agents who help us to prepare and send the materials relating to our projects and fundraising activities. These “data processors” will only act under our instruction and we will not allow these organisations to use your data for their own purposes and will take care to ensure that they keep your data secure.
Information collected on IPPFoRB and APHR websites is never used for commercial purposes.
7. YOUR RIGHTS UNDER GENERAL DATA PROTECTION REGULATION
We always follow the law and ensure that you are given the possibility of exercising rights you are granted by the GDPR and other prevailing laws. Accordingly, you always have the right to:
Access a copy of your personal data that we process about you as well as other additional information (e.g. the sources from which we acquired the information, the purposes for processing the information and the persons/entities with whom we are sharing the information);
The right to ask that we update your personal data free of charge, if it is inaccurate or incomplete;
The right to ask that we erase your information in certain circumstances;
The right to withdraw your consent to the use of your information where we are relying on that consent (for example, you can opt out of receiving newsletters from us). Please note that we may still be entitled to process your information if we have another legitimate reason (other than consent) for doing so;
The right to ask that we limit processing of your information in certain circumstances;
In some situations, you may have the right to transfer your personal information to another controller;
The right to object the processing of your personal data in certain circumstances;
The right to make a complaint with the Information Commissioner or Data Protection Authorities if, after raising your concern with us and making a privacy complaint, you think that any of your rights have been infringed by us.
8. RETENTION OF INFORMATION
We will keep your personal information for as long as it is necessary for the relevant project, activity or partnership to fulfil its purposes, or as long as it is set out in any agreement you may have with the NHC. In addition, the information may be retained for as long as it is necessary to fulfil our reporting and transparency obligations.
This policy is subject to change from time to time. Changes may be made when our practices change or when data privacy laws are updated. You should therefore check this policy regularly to ensure that you are aware of any changes.
10. CONTACT US
Updated on July 1, 2019.